Rental management · free for landlords
Add a property, mark your apartments on a 3D model of the building, and manage everything per apartment: tenant, rent tracking, lease and tax reminders, documents and maintenance. No spreadsheets, no fees.
Free for landlords · tracking and reminders, no payment processing · private, never in search
City, address, floors - and we build a 3D model of your building on the map.
Tap the apartments you own on the model and fill in tenant, rent and lease dates.
The apartment color tells the story: paid, pending, overdue, vacant. Lease reminders, documents and maintenance - one place.
It nearly always starts with the same moment. The tenant writes at ten at night that there is no hot water, this month's cheque has bounced, and your spreadsheet holds three versions of the same lease. Most landlords in Israel manage on their own, and that is perfectly fine. What is missing is not another company to do it for you but order: one place where every apartment, tenant, shekel and repair sit together, with several important legal rules already checked for you: the cap on securities, the repair deadlines and the return clock.
In this guide we follow one landlord through ten years. The person, the building, the names and the numbers are entirely invented and labelled as an example, but every calculation follows the same rules the system applies to your real apartments. Each chapter ends with what you actually do on screen, and what the system does not do, so you never rely on something that is not there.
What is available today, and to whom. This guide describes rental management as it is being built. Some features are open today to every registered landlord; others are in an administrators-only preview and not yet open to all landlords. Each chapter starts by saying exactly what is available today and what is not.
Available today to every registered landlord: This chapter is general; the features in the middle column are labelled in the chapters that follow.
There is no single right answer. If you live abroad, run dozens of apartments or simply do not want the phone calls, a management company will earn its fee, and here is what to check before choosing one. If you live nearby, rent out one apartment or a few dozen, and want to make the decisions yourself, what you need is control and clarity. The honest comparison:
| What matters to you | Alone, with a notebook and a spreadsheet | Alone, with NadLan rental management | A management company |
|---|---|---|---|
| Cost | None | None: it is free to use; any paid plan will be offered only once prices are approved | Usually a percentage of the rent |
| Who decides | You | You | Under the management agreement |
| Tracking payments | By hand, easy to miss | Every month comes from the lease, and what is unpaid is flagged | The company collects and reports |
| CPI linkage | You calculate it | Calculated from the Central Bureau of Statistics index | The company calculates it |
| Repairs | In WhatsApp, untracked | Every repair with its type, urgency and the deadline the law gives | The company's service desk |
| Money | Comes to you | Goes straight from the tenant to you. The system records and reconciles; it does not collect | Sometimes passes through the company |
Note the last row: NadLan rental management does not collect rent and never charges a tenant's card. Every money line in the system is your record: what is due, what arrived and what is still open.
Administrators-only preview, not yet open to all landlords: Excel import, including a repeat import that does not double.
Meet Ronit, an invented landlord. She owns three apartments in a made-up building, "12 Example Street" in an example town, and two of them are rented. Everything she knows sits in an old spreadsheet: address, apartment, floor, tenant's name, phone, rent and lease dates.
Ronit copies the sheet and pastes it into the import screen. The system recognises the columns by itself, in Hebrew or English, and shows a preview with the number of buildings, apartments and tenants it found. Only when she confirms is the building created, the apartments placed on their floors and the leases opened.
Two small things save big headaches:
Available today to every registered landlord: Recording the lease and the securities, with a warning when the deposit is above the legal cap. Administrators-only preview, not yet open to all landlords: Stopping a record above the cap, a lease from the template with numbered clauses, and signing through a link.
For the empty apartment Ronit finds a new tenant; we will call him Yoav (invented too). Rent is 5,200 NIS a month, the lease is for a year, payment is on the 1st, and linkage to the index is once a year.
This is where the Fair Rental Law comes in. In most residential leases, a security that costs the tenant money, such as a cash deposit or a bank guarantee, may not exceed the lower of three months' rent and a third of all the rent for the lease term. The law has exceptions; for an unusual lease, check with a lawyer:
| The calculation (example) | Amount |
|---|---|
| Three months' rent: 3 × 5,200 | 15,600 NIS |
| A third of the whole term: 12 × 5,200 ÷ 3 | 20,800 NIS |
| The cap: the lower of the two | 15,600 NIS |
Ronit tries to record a deposit of 18,000 NIS; the system stops her and shows the cap. She records 15,600. On a six-month lease the cap would fall to a third of those six months, 10,400 NIS, which is why the common advice to "take three months" is not right for every lease.
The lease itself is built from a template that follows the Rental and Borrowing Law, and its clause numbers run in order even when an optional clause is left out. Yoav gets a signing link, reads the full text and signs with his finger on his phone.
Available today to every registered landlord: Marking paid months and arrears, and a colour for each apartment. Administrators-only preview, not yet open to all landlords: A bounced cheque with its fee, voiding a line with a reason, the tenant's "I paid" report, and a double tap recorded once.
From the lease the system knows what is due each month. When Yoav transfers money, Ronit taps "Payment received". If he prefers, he reports "I paid" himself from his personal link, and the report waits for her confirmation until the money really arrives.
In month seven of the example, a 5,200 NIS cheque bounces and the bank charges a 25 NIS fee. Ronit marks the cheque as bounced and adds the fee. The month opens again and Yoav's balance rises by exactly 5,225 NIS.
| What happened (example) | Effect on the balance |
|---|---|
| Month 7 rent charged | +5,200 |
| 5,200 cheque deposited | −5,200 |
| The cheque bounced | +5,200 |
| Bank fee for the cheque | +25 |
| Yoav now owes | 5,225 NIS |
And when Ronit herself makes a mistake, say she records the same payment twice? A correction does not delete a line from the books. The line is voided with a reason, the balance returns to what it was, and both lines stay visible, so you can always see what was recorded, what was corrected and when. (Deleting all your information is a separate action in Settings, in chapter 12.)
And if she taps the same button twice, or the internet drops halfway? The system sees it is the same action and records it once.
Available today to every registered landlord: A linkage calculator: enter the CBS index values and get the updated rent, with a floor. Administrators-only preview, not yet open to all landlords: An automatic update each lease year from the CBS calculator, and "waiting for the index".
In Ronit's second apartment lives Michal (also invented), on a long four-year lease at 5,200 NIS a month, with full yearly linkage and a floor. That means at the start of each lease year the rent moves with the change in the consumer price index since the base date, but never below the 5,200 NIS set in the lease.
| Lease year (example) | Cumulative index change from the base | Rent |
|---|---|---|
| Year 1 | base | 5,200 |
| Year 2 | +3.0% | 5,356 |
| Year 3 | +2.5% | 5,330 |
| Year 4 | −0.4% | 5,200 (the floor) |
Look at year three: when the cumulative index falls, the rent falls too, because linkage works both ways; the floor protects only the amount in the lease. The exact index figures come from the Central Bureau of Statistics calculator. If its service is unavailable on the charge day, the month is marked "waiting for the index", and the exact difference is posted when the index returns, without charging twice.
Available today to every registered landlord: Repairs with urgency and the legal deadline, 3 or 30 days. Administrators-only preview, not yet open to all landlords: A list of appliances per apartment, a link for the professional, and an e-mail alert.
In the winter of year two Yoav writes from his link: "No hot water at all". It is classed as urgent. Under the Rental and Borrowing Law, a defect the landlord is responsible for is repaired within a reasonable time of the tenant's request: a defect that prevents reasonable living no later than 3 days, any other no later than 30 days. Damage caused by the tenant's unreasonable use is not the landlord's to repair. Ronit sees on every repair the latest date the law sets, and the urgent one reaches her by e-mail at once.
Each apartment has a list of appliances (water heater, air conditioner, electricity panel) with maker, model, warranty and last service. When the water heater fails, Ronit opens the repair straight from the appliance, sends the plumber a personal link, and he updates "in progress" and "done" without signing up for anything. An appliance that was replaced can be edited or removed, and its repairs stay in the journal.
Available today to every registered landlord: A list of the documents that are missing, and an export of a summary of what was recorded. Administrators-only preview, not yet open to all landlords: Encrypted documents, the signed text kept, and a full evidence file from the first month.
The signed lease, the ID copy, deposit receipts and photos of the apartment's condition are stored encrypted on the server. Inside rental management they open only from Ronit's account, and a tenant sees through his link only what belongs to his own lease. When Yoav signs, the exact text he signed is kept with his name, the time, the signature and a digital fingerprint of the text. Even if the template changes later, the signed lease stays exactly as it was signed.
And if a dispute ever comes? With one tap Ronit produces an evidence file for the lease: every line of the books from the first month, every message and every repair, in time order. That is exactly what a lawyer will ask her for.
Not there yet: the landlord's own signature inside the system. Today only the tenant signs, through the link.
Available today to every registered landlord: Reminders for the end of the lease, the option window and the notice days, 90 and 60. Administrators-only preview, not yet open to all landlords: Renewal, ending with proration by days, the 60-day clock for returning the securities, and the former tenant card.
After two years Yoav and Ronit renew for another year and agree on 5,400 NIS a month. The old lease closes the day before the new one, the new one opens with a fresh linkage base, and the deposit moves from lease to lease without counting as income.
In year four, halfway through the new lease, Yoav says he is leaving on the 18th of a 30-day month. Ronit ends the lease, and the system prorates the last month by days:
| The last month (example) | Amount |
|---|---|
| Full rent on the new lease | 5,400 |
| 18 days out of 30 | 5,400 × 18 ÷ 30 = 3,240 NIS |
| Charges after the move-out date | voided |
From the day Yoav returns the apartment, Ronit's list shows a reminder with a 60-day countdown. Under the Fair Rental Law the security is returned by the later of two dates: 60 days from the day the apartment was returned, or the day the tenant paid the debts the security was meant to secure. If the apartment is returned today and the debts are paid 90 days later, the date is day 90, not day 150. The reminder is an aid only; the binding date in your own case is a question for a lawyer.
And if Yoav leaves without paying those 3,240 shekels? The debt does not vanish when the lease closes. It stays in the books and on the "former tenant" card in the apartment. When he pays two months later, Ronit opens his card and the payment is recorded on his lease, not on the new tenant's. She can also offset it from the deposit or, if there is no choice, write it off with a reason.
Available today to every registered landlord: recording leases and securities, marking paid months, and end-of-lease reminders. Administrators-only preview, not yet open to all landlords: renewal, ending with proration by days, "waiting for the index", editing an appliance, downloading all your information and a full evidence file.
The story does not stop in year four. Here are the next six years in Ronit's invented building, again with made-up names and numbers, and every calculation by the same rules:
Shira moves into the apartment Yoav left, 5,600 NIS a month, a one-year lease. Michal renews for four years at 5,300 NIS, with a fresh linkage base.
The numbers: Shira's cap: the lower of 3 × 5,600 = 16,800 and 12 × 5,600 ÷ 3 = 22,400, so 16,800 NIS
The water heater in Michal's apartment is replaced. Ronit edits the appliance on the list, and its repair history stays in the journal. Shira renews for another year at the same rent.
The numbers: No change in money
On the charge day of Michal's third lease year, the CBS calculator is unavailable. The month is recorded at 5,300 and marked "waiting for the index". When the index returns, the cumulative change is 1.8%, and the difference is posted once.
The numbers: 5,300 × 1.018 = 5,395.40, a difference of 95.40 NIS
Shira leaves on the 10th of a 31-day month and pays what she owed. Her security is returned by the 60-day clock.
The numbers: 5,600 × 10 ÷ 31 = 1,806.45 NIS for the last month
Michal's lease ended at the end of year 8 and she moves. Noam moves into her apartment at 5,500 NIS, and Tamar into Shira's at 5,700 NIS. In January Ronit sends her accountant last year's summary and downloads a backup of all her information.
The numbers: The caps: 16,500 NIS for Noam, 17,100 NIS for Tamar
A dispute with Noam over damage at the end of the year. Ronit produces the evidence file for his lease, with every line, message and repair from the first month.
The numbers: The building's journal holds all ten years
Note what did not happen in the example: no debt was invented while an apartment stood empty, no deposit was counted as income, and no charge was recorded twice, even in the month the index was late.
Available today to every registered landlord: A tax estimate for the three routes and a reminder of the 10% route payment date. Administrators-only preview, not yet open to all landlords: Choosing the year of the summary, and the file for the accountant.
In January Ronit needs last year, not this year. She picks the year and gets a summary by building: net rent income, without the deposits, and expenses by type. The file for the accountant comes out in her language, with columns that open in Excel.
Next to the summary is an estimate of the three tax routes for residential rental income. The exemption ceiling is measured on the total monthly rent from all your residential apartments together, by tax year and under the law's conditions; for 2025 it is 5,654 NIS a month. It is an estimate only; the binding figure is the Tax Authority's and your accountant's.
Available today to every registered landlord: A WhatsApp reminder button for every tenant. Administrators-only preview, not yet open to all landlords: Personal links and cancelling them, and e-mail alerts.
Every tenant, applicant and professional gets a personal WhatsApp link, with no app and no password. A tenant's link is valid until the lease ends plus 60 days. In Settings Ronit sees every link she sent: to whom, until when and how many times it was opened. If a tenant's phone is lost, she cancels the link with one tap, and whoever opens it sees it is no longer valid.
E-mail alerts: an urgent repair and a signed lease arrive at once. A reported payment, a tenant's message and a new applicant arrive in one summary a day. Alerts can be turned off in Settings.
Good to know: the system does not send tenants automatic WhatsApp messages. A rent reminder, a repair update and a signing link go out with Ronit's tap: the message is ready, and she sends it from her own WhatsApp.
Available today to every registered landlord: An export of a summary of the recorded data. Administrators-only preview, not yet open to all landlords: Downloading all your information in one file, a file for Excel, and deleting all your information.
At any moment Ronit can download all her information in one file: the buildings, apartments, tenants, leases, every line of the books since day one, and the journal. The payment book also downloads as a file for Excel. Documents download one at a time from the apartment. She can also delete all her information completely.
So you never rely on something that is not there, here is what the system does not do yet:
Administrators-only preview, not yet open to all landlords: The run was made on the money engine of the new version, which is in the administrators-only preview today.
Before opening the system we ran a computer simulation over 120 months, day by day, with four invented landlords: one with a single apartment, one with three, one with 15 and one with 200. It included move-ins and move-outs, renewals, an index that rises and falls, bounced cheques, arrears, an eviction, deposits, repairs, leap years and month ends, export and deletion, and a change of the encryption key.
At the end of every day it checked that the books balance to the agora and that no line is duplicated. In all, 785,780 automated checks ran, and all of them passed. It is fair to say plainly what that is and what it is not: a computer check of the rules on invented data, not an outside audit and not a person's promise that your numbers will be right for ten years. Responsibility for the lease, the tax and the decisions stays with you.